NOTICE OF MEETING

May 13, 2020

DUE TO THE ONGOING COVID-19 SITUATION:

Pursuant to the suspension of certain open meetings laws by Governor Greg Abbott, this CRRMA Board meeting will be held by video and telephone conference in order to advance the public health goal of limiting face-to-face meetings to slow the spread of COVID-19.

Some staff and Board Members may be present in the CRRMA offices, while others may attend via video or telephone. In order to maintain safe social distancing, members of the public will not be permitted to attend in person. Instead, the public may view and listen to the meeting from the video conference link below or may listen to the meeting using the telephone conference call in number below. The meeting will be recorded, and the video will be available the following day at www.crrma.org.

Video Conference*:

• Video Webinar Link: CRRMA Board Meeting Video Link

Telephone Conference*:

• Call In Number: (915) 213-4096
• Call In Access Code: 619 136 195#

*NOTE: please use either the video or telephone option, but not both simultaneously, in order to reduce the possibility of feedback or other audio issues during the meeting.

AGENDA

1. Call to Order and Board Member Roll Call.

2. Adoption of Minutes for the CRRMA Board meeting of April 8, 2020.

3. Presentation, discussion and action on the following procurement items:

   (a) Board Resolution selecting a Financial Advisor pursuant to the CRRMA’s Request for Proposals issued on March 20, 2020 and authorizing the Executive Director to negotiate an agreement with such selected firm.

   (b) Board Resolution establishing scoring criteria and authorizing the issuance of a procurement for annual audit services, as required of the CRRMA.

4. Discussion and action on a Board Resolution authorizing the Board Chair to submit a letter to the New Mexico Secretary of Transportation regarding partnering opportunities for regionally significant projects, as recommended by the Planning Committee.

5. Discussion and action on a authorizing the Executive Director to execute an amendment to Work Authorization No. 3 with Dannenbaum Engineering Company – El Paso, LLC for the State Loop 375 Main Lanes Widening Project.

6. Discussion and action on a Board Resolution authorizing the Executive Director to enter into an agreement with Tri-State Electric, Ltd. for the completion of certain OCS work as part of the El Paso Streetcar Project.

7. Discussion and action on a authorizing the Chair to execute an amendment to the Interlocal with El Paso County, providing Vehicle Registration Fee funds for the roadway portion of the Fabens Airport Improvements Project.

8. Discussion and action on Board Resolutions to authorize the Executive Director to execute the following instruments, as they relate to the Eastlake Blvd., Phase 1 Project:

   (a) Project Contribution Agreement with Medlock Commercial Contractors, LLC; and

   (b) amendment to Work Authorization 27.6 with Atkins North America, Inc. for a reduction of available fees.

9. Discussion and action on Board Resolutions related to the Darrington Roadway Improvement Project, which authorize the:

   (a) Chair to execute an amendment to the Interlocal Agreement – VRF Project Development Agreement with El Paso County for additional funds; and

   (b) Executive Director to execute an amendment to Work Authorization No. 2 with Huitt-Zollars, Inc. for the addition of certain engineering services.

10. Discussion and action on Board Resolutions related to the Tierra Este Project, which authorize the:

    (a) Chair to execute an Interlocal Agreement with El Paso County for design funds;

    (b) Executive Director to execute Work Authorization No. 1 with Dannenbaum Engineering Company – El Paso LLC for design services; and

    (c) Executive Director to execute Work Authorization No. 38 with Atkins North America, Inc. for design oversight.

11. Discussion and action on Board Resolutions related to the O.T. Smith Shared Use Path Project, which authorize the:

    (a) Chair to execute an Interlocal Agreement with El Paso County for construction funds;

    (b) Executive Director to execute an amendment to Work Authorization No. 2 with CEA, Engineering Group Inc. for CE&I + Testing services; and

    (c) Executive Director to execute an amendment to Work Authorization No. 31 with Atkins North America, Inc. for design services during construction.

12. Presentation, update and discussion on change orders recently approved by the Executive Director for the 2013 El Paso County Comprehensive Mobility Plan.

13. Discussion and action on Board Resolutions to authorize the Executive Director to execute the following instruments with the Texas Department of Transportation, as they relate to the Border West Expressway Project:

    (a) Third Supplement to the Memorandum of Understanding; and

    (b) Amendment No. 1 to the Assignment and Assumption of Contracts.

14. Discussion and action on a Board Resolution related to the annually required Security Awareness Training Certification, which authorizes the:

    (a) Chair to execute a Governing Board Acknowledgement form; and

    (b) Executive Director to submit documentation evidencing compliance.

15. Public Comments.

16. The Camino Real Regional Mobility Authority Board may retire into Executive Session pursuant to the Texas Government Code, Sections 551.071 - 551.088 to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Board may move to Executive Session to discuss any of the items on this agenda, consistent with the terms of the Open Meetings Act, as amended.)

Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES

Notes: Sign Language interpreters will be provided for this meeting upon receipt of a prior request. Requests must be made to the Camino Real Regional Mobility Authority a minimum of twenty-four (24) hours prior to the date and time of the meeting.

Copies of this Notice/Agenda may also be provided in Braille, large print, or audiotape upon request. Any such request must be made to the Camino Real Regional Mobility Authority a minimum of forty-eight (48) hours prior to the date and time of the meeting.

Interested persons may speak on any of the agenda items provided they have signed up to do so prior to the consideration of that item by the CRRMA Board. The Chair may limit the amount of time permitted for each speaker.

Public comment that does not relate to a specific agenda item must be made during the Public Comment agenda item. The public comment period will not exceed thirty (30) minutes and is intended to receive comments from the public on items that relate to the jurisdiction of the CRRMA Board. Each speaker is permitted up to three (3) minutes, but must be signed up to speak prior to the Public Comment agenda item. For topics that are not posted to this agenda, Board members may only provide factual statements of policy, direct the item to staff or place the item on a future agenda. No action may be taken on items that are not posted on this agenda.